How to set up email accounts using CPanel

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The cPanel interface is commonly used by web hosting companies to provide a feature-rich, user-friendly platform for building and managing websites. In cPanel, you’ll find tools such as website builders, blog integration, cloud storage, site statistics, script installation and email management.

Email is one of the most important functions of cPanel. Without an email address, it’s impossible to establish the contacts you need to achieve the goals of your website. You can set up any number of mailboxes in cPanel with just a few simple steps.

1) Log In to cPanel

Start by going to your hosting provider’s website and logging in. You should be taken directly to the cPanel dashboard. Some hosts have a dedicated cPanel login screen that is used to access the dashboard.

2) Open MailCentral

Scroll through the dashboard options until you come to the email section. Find the envelope icon labeled MailCentral and click on it to access your email management tools. You’ll be taken to a page with all the options for creating new mailboxes, working with existing accounts and changing email settings.

3) Set Up a New Mailbox

Open the Create New Mailbox dialog by clicking the New Mailbox button. This gives you the option to choose from standard email, email forwarding or an upgrade to Gmail for Work. In most cases, you’ll want a standard mailbox that collects all mail from the address you create in one location. If you have another email address where you would like messages from your cPanel account to be delivered, choose the forwarding option instead.

4) Create an Account Name

The name that goes before the @ symbol in your email address should be relevant and memorable. For a personal account, you can use whatever you feel friends and family will be most likely to remember. Professional accounts generally include your last name and first initial. Use the name of your company when setting up a business account or try a more straightforward option such as “contact.”

5) Choose a Password

A strong password includes at least one uppercase letter, one lowercase letter and one number. Symbols increase the level of security. Avoid using generic passwords or repeating passwords that you use on other websites.

6) Set the Quota

You may have the option to set your own mailbox quota when creating an account. If so, you’ll see the words Mailbox Quota next to two radio buttons. Choose the Unlimited option if you don’t want a cap on how much mail your inbox can hold. To limit the amount of incoming and stored mail, choose the MB box and type in your desired amount of megabytes. Mail will begin bouncing back to senders once you reach this quota, so you’ll have to keep your mailbox clean to ensure that you receive all incoming messages.

7) Create the Account and Manage Settings

Once you’ve entered these options, hit the Create Account button. Your new mailbox will appear in the Mailboxes list. To view or change the settings, click on the mailbox name. The Server Setup tab displays the settings you need if you plan to retrieve email from this account through a mail client such as Outlook. Mail Delivery allows you to have mail delivered from your new address to other inboxes. Choose the Autoresponder tab if you want to send a generic reply to anyone that emails you at this address.

Repeat these steps to set up other email accounts or click “View Webmail” to open your new inbox. To access your email in the future, click on MailCentral or WebMail in the main cPanel interface.